Optimize Email Deliverability with Best Practice Strategies

As an email marketer you may face email deliverability issues every day. Whether you're sending a personal email or bulk customer communication, electronic messages are frequently intercepted, filtered, erroneously labeled as spam, bounced or returned to the sender as undeliverable. For routine non-business correspondence, this is simply a minor annoyance and inconvenience. But when your message broadcasts a crisis or emergency, or if it includes time-sensitive account, billing or service information, you could face serious consequences. If you're a marketer, every undelivered message translates into lost revenue. Luckily, there are ways to improve the odds of delivery and decrease the chance of running into problems in the first place.

The key to email deliverability lies in earning the trust of Internet Service Providers, or ISPs. Because these companies need to provide quality service to their subscribers, they devise standard protocols and policies regarding unsolicited bulk email. To communicate with your subscribers and customers, without interference, focus on four key criteria proven to optimize deliverability rates.

1. Mind Your Lists.
How relevant is your list? You should only add recipients via responsible opt-in practices, removing bounced accounts and unsubscribe requests immediately. Never use distribution lists that are severely outdated or purchased. Many purchased lists include spam trap or HoneyPot addresses, intended to lure and catch spammers.

2. Maintain Low Complaint Levels.
Do recipients want your messages? Every time a subscriber reports you to their ISP, deliverability plummets. Several popular ISPs, including AOL, Yahoo and Hotmail, make this extremely easy with one-click spam reporting features. It's important to know how many complaints are coming in. Complaint processing can be automated, with email marketing service providers removing complainers from your distribution lists and integrating this data into real-time reports. However, you should strive to avoid complaints altogether. To minimize complaints, let recipients' know who you are by identifying your company in the 'from' field, use a clear and relevant subject line and distribute messages on a routine and predictable schedule.

3. Be Professional.
What does your message say about your company? Advance your brand and professional reputation by sending well-designed, organized and relevant email communications. Segment distribution lists and customize messages whenever possible. You should also make sure that domain names for landing pages have a public Whois record and a clearly linked Privacy Policy.

3. Use Email Authentication.
Take advantage of email authentication technologies. One such solution is Sender Policy Framework (SPF), providing an open-standard, technical method for preventing address forgery.

4. Understand Reputation.
What do your past actions say about you? ISPs filter spam based on your company, domain name and private IP address reputation. Building a solid reputation in these areas takes time, and the only way to build it is by sending legitimate emails and following practices. Send legitimate emails, clean your lists and avoid complaints. Make sure that your email service provider or email servers are setup with private IP addresses so that you repuation is only impacted by your email marketing practices.

Once you've taken all proactive email delivery strategies, use the reporting tools in your email marketing software to measure overall delivery. If you find specific ISPs are blocking your blast communications even though you've followed best practices, contact them right away to resolve the matter and apply for whitelist status.

Email marketing benefits are undeniable. With diligent efforts, marketers can dramatically increase business-critical email communication deliverability and improve their bottom line.

Importance of CSS in web development

CSS style sheets have made it easier to handle web pages during web development. CSS or Cascading Style Sheets as the name suggests is a style sheet that allows you to easily link to other documents in your website. It allows you to retain control over the various elements in different web pages of your website.

CSS only defines the structure and content presentation of a website it has nothing to do with the design of a website. A single CSS sheet can control the font, positioning, colour and style information of an entire website.

9 advantages of using CSS

* Web pages are easier to load and uses less bandwidth

CSS style sheets are preferred by web developers for website development because they are lighter than table layouts, which consumes lots of bandwidth. The style sheet is downloaded only once and stored in the cache memory, so subsequent pages load faster.

* A CSS style sheet compliments well with HTML

HTML is insufficient when used independently in website development, but when combined with CSS they can result in technically stronger web pages.

* CSS allows you to position your element anywhere in the webpage

Web developers love to use CSS because it allows them to position their element where ever they want in the web page. If during any phase of web development the developer feels that particular links or columns are not going well with the situation then it becomes easier for them to position them easily using CSS. CSS reduces the risks associated with maintenance of the website.

* CSS is compatible with all web browsers

CSS is combined with HTML or XHTML by web developers for web application development because it is compatible with all web browsers. The sites that use CSS appear similar in all the web browsers.

* CSS can be used to create print friendly web pages

Most of the web developers love to use CSS for building their HTML based web applications because they allow them to create print friendly web pages. These web pages can be easily printed. The colours, images and other things which are difficult to be printed can be eliminated and printed easily.

* CSS style sheets allows the user to customize the webpage

Now days many websites allow the user to change the layout of the website without affecting the content. The CSS style sheets which are stored externally allow the user to make requisite changes by themselves. Most of the modern browsers give user the liberty to define their own style sheets like changing some font properties etc.

* CSS style sheets makes it easier for your website to feature in search engines

The CSS style sheets are favoured by web developers because they allow them to position their elements as per their wish anywhere in web application. Positioning helps to project the main contents first, so that it is easily captured by web spiders. CSS also gives cleaner HTML codes thus cutting down the job of web spider to search the real content from junk code.

* CSS allows the web pages to have absolute consistency

One of the reasons for using CSS during web development is that they allow consistency to all web pages. All the expressions and texts will get their characteristics from external style sheet. Web developers need not to worry about the change in characteristics of the elements because they can be easily altered at any stage of web development by using CSS.

* CSS lends portability to content

By using CSS you can make separate style sheets for different media. This provides you the great flexibility in presenting your content. CSS allows you to redefine the characteristics of elements in a website to suit the need of the situation. For e.g.: A separate style sheet will allow you to redefine the characteristics of certain elements so that they are easier to be printed. Also the user will never come to know that you had restructured the characteristics for their benefit.

CSS is created to make the things easier for your website and also to give you control over different elements in your website. Utilising benefits of CSS will give you popular user friendly web pages.

Improve your Search Engine Position with Sitemaps

A sitemap is a little-known secret to enhancing your Web site's position in the search engine listings. No, it's not a killer secret that will draw in thousands of new visitors overnight, but it is an important addition to your toolset, and not hard to implement. This article will tell you why you need a sitemap, and how to create one and submit it to the search engines.

The term "sitemap" can refer to two different things. Many large, complex Web sites provide a visual sitemap that visitors can use for quick navigation, if they already know roughly where they want to go. If your site is large or complex, you should provide one of these sitemaps for your visitors.

But this article is about the other kind of sitemap: The kind that is made for the search engines, like Google, to use in indexing your site. There are several forms that these sitemaps can take, but we'll get to that a little later.

First of all, let's consider why you even need a sitemap. Google and the other search engines will index your site even if you don't have a sitemap. However, there are four main advantages to having a sitemap:

1. If your site uses non-HTML links, such as Macromedia Flash menus or JavaScript menus, the search engines will not be able to follow these links, and so they will not find all of your pages. A code-driven site must use a sitemap.

2. A sitemap tells the search engines which pages on your site are more important, and which are less important. This prevents the less important pages from competing with your own pages in the listings.

3. A sitemap tells the search engines which pages on your site are updated more frequently than others. This enables the search engines to ignore your static pages, increasing the likelihood that they will have the most current data on your most dynamic pages.

4. A sitemap enables you to tell the search engines when you have added or updated your site's content. To some extent, this puts you in control of making the search engines aware of your latest content. Of course, it doesn't force the search engines to do your bidding, but it tends to make it easier for users to find your new pages more quickly.

So, what is a sitemap?

As mentioned above, there are many possible forms of sitemaps, but we'll concentrate on the most useful kind, the XML sitemap format created and promulgated by sitemaps.org. This protocol, currently known as "Sitemap 0.90," is maintained and endorsed jointly by Google, MSN, Yahoo, and Ask, so you know it is pretty much a universal standard.

An XML sitemap consists of a list of pages on your Web site, and standard information about each page. Here is an example:

<>

<>http://www.freelancesubmit.com/Index.htm< /loc >

<>2008-04-07< /lastmod >

<>never

<>0.3

< /url >

...

<>

<>http://www.freelancesubmit.com/Services.htm< /loc >

<>2008-04-07

<>weekly

<>0.8

< /url >

...

Don't worry about the technical details of formatting the XML. We'll talk about tools that will create this for you in a moment.

There are three things to notice about each entry:

1. LastMod. Tell the search engines the last date (and time) you changed this page. That will tell them which ones they ought to index right away, and which ones they can ignore.

2. ChangeFreq. In case you're not updating your sitemap all the time, this will give the search engines a clue as to how often they ought to check each page.

3. Priority. This tells the search engines the relative importance of this page, compared to all the other pages in your site.

In assigning a value for "Priority," on a scale of 0.0 to 1.0, determine which pages are most important and which are least important within your site. We're not telling the search engines that this "Services" page is in the 80th percentile of all pages on the Web, but it is far more important than the "Index" page within this site. That's where we want our visitors to end up.

It's easy to identify pages within your site which are lowest priority. Some examples:

- Privacy Policy - "Contact us" - "About us"

Please don't misunderstand this. It's not that your "Privacy Policy" page is unimportant and so you might as well not have one. It's that your "Privacy Policy" is important enough to take for granted: Your visitors will find it when they need it. But for search engine purposes, you'd rather direct them to the pages where you actually do your business.

So, how do you create a sitemap?

There are a number of software tools that will create a sitemap by reading your site's content. You will have to adjust the results, especially the "Priority" settings, but most of these do a pretty good job. Search the Web for "sitemap generator," or for any of the following specific free tools:

- SitemapDoc - XML-Sitemaps - AuditMyPC Google Sitemap Generator

And once you have your sitemap, what do you do with it?

There are three things to do, in sequence:

1. Place the sitemap file into the root directory of your Web server, alongside your main "index" file. And each time you update it, place the new copy there.

2. Notify the major search engines of your new sitemap file each time you update it. For Google, this means to submit it from within "Webmaster Tools." For other major search engines, search on that search engine for "submit sitemap," and you'll probably find where to enter the URL of your sitemap file.

3. Place a reference to the sitemap file in your robots.txt file, as "Sitemap: http://www.freelancesubmit.com/sitemap.xml". This will make sure that any search engine will find it, even those that you did not submit it to directly. You only need to do this once, unless you change the name or location of your sitemap file.

Once you have your sitemap created and submitted, don't forget to maintain it. Each time you add a page to your Web site, add it to your sitemap. Each time you update a page on your Web site, update its "lastmod" setting in your sitemap. Try adjusting the "priority" of your pages from time to time to see if it improves the performance of that particular page. And each time you modify your sitemap, resubmit it to the major search engines.